TANO ROAD ASSOCIATION  "A City/County Neighborhood"
 
Board Meeting Minutes (pending approval), Tuesday, 23 February, 2010

BOARD MEMBERS  Present: Rich Higgins, Jim Borrego, Ellen Collins, Karen Freeman, Bill Glassley, Katy Glenn, Glenn Levant, Doris Longhurst, Steve Maras.  Absent: Jim DuLaney, Mary Helen Follingstad
Quorum: Yes,  Also attending: Howard Gershon, Frank Pytko

PROCEEDINGS --- The meeting was called to order at 4:10 PM by president Rich Higgins.

 COMMITTEE REPORTS:   Outreach by Ellen Collins  --- The city elections for mayor and city council will be on Tuesday, 2 March. Tano Road city residents are located in city District 1.  --- A MOTION was made by Ellen, seconded by Glenn and passed unanimously to donate $250 to the Santa Fe Neighborhood Network. The SFNN, a non-profit, non-partisan neighborhood advocate organization, continues to be an invaluable partner to TRA as we deal with a number of major city issues.
 

Water by Jim Borrego and Ellen Collins  --- Over the past several months, the city has been revising their water information data base and drafting water ordinances. The city will be unveiling their new water policies sometime in March, 2010.  --- The county is working with a five-member citizen’s forum on its proposed well locations. John Miles Smith, a member of TRA and VP of the Santa Fe Water Basin Association, is representing our county District 2 on the water forum.  --- The city has not yet filed its application to the OSE to re-permit their use of the existing Northwest Well located on Camino de los Montoyas. Last year, over a hundred protests were submitted by neighborhoods county-wide relating to the proposed county well locations and the necessary transfers of water rights. Every effort is being made to negotiate with both the city and the county to avoid costly legal procedures in the future.  --- A MOTION was made by Ellen, seconded by Bill and passed unanimously to donate $1,000 to the SFBWA. This non-profit organization will continue to be TRA's partner in our city and county water use negotiations and protests.
 

Propane Users Group (PUG) by Steve Maras  --- A MOTION was made by Ellen, seconded by Karen and passed unanimously that all TRA Propane Users Group participants must be members of the association in good standing. Annual membership dues are $50. Participation in the propane program is not "automatic" with membership; those interested in benefiting from the low propane price group rate need to sign up individually. --- The TRA propane user’s contract is re-negotiated every spring for the following winter season. Please contact Steve Maras at 988-2013 or smantique@aol.com for more information.
 

Membership and Events by Karen Freeman  --- The TRA area now has 403 households, and 177 household members. The committee is planning a member survey in early March. --- The boundaries of the Tano Road Residential Neighborhood (TRRN) need to be reviewed and revised. Several years ago, TRA membership voted to include the new Monte Sereno area in the TRRN. Monte Sereno now has more residents and has formed its own association, neighborhood watch and security patrol. An accurate boundary map of the TRRN will be established and presented to membership for another vote at the 2010 annual meeting. TRA will continue to work with all of the north side city and county neighborhoods to promote our common interests.  --- The 2010 Trash Bashes are scheduled for 15 May and 16 October. The second annual TRA Community Day will be held on 25 September.
 

Communications by Rich Higgins and Karen Freeman  --- A Marketing/Communications Task Force will be created to review and update all of TRA's communications materials and functions, both printed and internet-based.
 

Road Advisory by Katy Glenn  --- For repairs to county roads, call the county directly at 992-3010. Or contact Katy Glenn at glenn8@q.com. Katy and Barbara Jeffe have lots of clout with the county roads department.
Public Safety by Frank Pytko  --- A neighborhood watch/security meeting is scheduled for Wednesday evening, 10 March, 6:00 PM at the Unity Church. Our District 2 County Commissioner, Virginia Vigil, has been invited to attend.  --- A carrying case for the magnetic patrol signs is in the works. The signs bend easily if not kept flat.   Also, Glenn Levant will draft a letter for Rich to sign asking for help with our mail theft issues from Congressman Lujan’s office.

Treasurer’s Report by Doris Longhurst  --- A MOTION was made by Ellen, seconded by Karen and passed unanimously to approve the Treasurer's report as presented.
NEW BUSINESS  --- Doris Longhurst will be the 2010 Nominating Committee Chair.   Rich Higgins thanked the Board for their many contributions and creative efforts. The meeting was adjourned at 6:00 PM. The next Board meeting will be held in April.
Minutes by Ellen Collins, Secretary.
    
 

 The Tano Road Association

Board Meeting Minutes

2 September 2008

4:00 pm

Santa Fe, New Mexico

Board Members

Present: Melinne Owen, Frank Pytko, Sylvia DuLaney, Jim Borrego, Howard Gershon,

Mary Helen Follingstad, Katy Glenn, Pam Preston, Doris Longhurst

Absent: Chrys Fisher, Barb Jeffe

Quorum: Yes

Proceedings

Meeting was called to order at 4:00 pm by President, Melinne Owen

Minutes from TRA Board Meeting of 5 March 2008 were approved

Treasury Report provided by Treasurer, Sylvia DuLaney

Sylvia submitted the 2008 TRA Treasury Report as of 25 August, the Water Fund Donations and Expense Sheet, and the TRA Proposed Budget for 2009. She reports the TRA did well this year, exceeding the budget. There were no unusual expenditures.

Sylvia explained that the Water Fund is money collected as donations from the membership and reflects all income and expenses from 1 January 2006 to 26 August 2008. The board discussed the advantage of keeping the Water Fund unrestricted in order to offset any future expenses related to ongoing water issues, such as the Northwest Well in 2011. It was agreed that $ 3715 of the unused budgeted portion of the water expenses be transferred to the Water Fund.

A MOTION was made, seconded and passed to transfer $ 3715 to the Water Fund.

A MOTION was made, seconded and passed to approve the 2009 budget, which will be presented to the membership at the annual meeting in November.

President’s Report provided by President, Melinne Owen

Annual Membership Meeting: The date is tentatively set for Tuesday, 11 November at 6:00 pm at the Unity Church. There was a brief discussion about whether to schedule a speaker to address members and ways to contact people to encourage attendance. Board members agreed to call their neighbors and it was suggested a meeting reminder be sent out by email.

Distribution of board minutes, treasury reports, and items of interest to membership: There was a discussion about the distribution of minutes and reports to the membership. Historically, they have been mailed out and have gone to members only. It was suggested that minutes and reports be mailed through the post to those without email.

Proposed Art Education Center: There is a meeting scheduled with Bruce Geist at the Unity Church at 7:00 pm on Tuesday evening, 9 September, to discuss his development of an art education center at North Ridgetop Road and Hiway 99. The developer, Gary Plante, proposes building 135 units on 23 acres as a center to teach people how to invest in art. Melinne, along with several TRA members, met with Mr. Geist about this proposed property development and has sent out emails to board members detailing the meeting. Anyone interested in the impact of this proposed development should attend.

Nominating Committee Report provided by Katy Glenn

Katy reports the committee is waiting for return calls from people who have expressed interest in participating on the board. She notes that Mary Helen and Pam are leaving the board.

The Nominating Committee will inform the TRA Board of any changes before the Annual Meeting.

Wells Survey Update provided by Treasurer, Sylvia DuLaney

The well survey sent to TRA residents is part of the Buckman Well Monitoring Program and is being conducted by the City of Santa Fe. As part of the Buckman Well settlement, the City of Santa Fe is obligated to mitigate any negative effects on local wells resulting from pumping the Buckman supplemental wells. They agreed to “make whole” any impaired wells, but need to collect and correct data on local wells and have asked the TRA for basic well information.

Sylvia notes that the City’s well database contains many errors. Some owner names are incorrect, well locations or addresses may be incorrect, and there may be no notation of shared ownership.

The survey will go out to all 300 plus members of the TRA and those who complete the survey will be matched to the City database. Members who match will receive a form with their well information. If the information is incorrect the TRA member should correct any errors and return the form to the City. A member with no matching information will receive a blank form that should be completed and returned to the City.

Monitor Well Update provided by President, Melinne Owen

It is not yet clear where a monitor well will be located. The City is not yet ready to drill.

Membership Survey Update provided by Treasurer, Sylvia DuLaney

There was a discussion about the member survey that TRA member Jim DuLaney sent out and it was suggested that more TRA Board members should have had input on the survey before it went out to the membership. Jim was aided by TRA Vice-Presidents Frank Pytko and Chrys Fisher, but several board members wanted to take a more active part in the survey’s development and collection of its results.

Board members requested to see all the survey results and will ask Jim to provide them.

Jim was commended for his initiative and thanked for his hard work on the survey and the results were positive overall.

Trash & Bash Report provided by Pam Preston and Howard Gershon

Pam and Howard report they need another two volunteers to work on this committee, but they have six potential hosts for this fall’s Trash & Bash. It will be tentatively scheduled for Oct 4 or 11, but Howard will let everyone know when the date is confirmed.

Community Planning Discussion led by Mary Helen Follingstad

The importance of developing a community plan for the area was discussed in light of the growth across the city and county. The TRA area is surrounded by the City of Santa Fe on several sides, and there are issues with water and sewage systems, cluster housing, open space, commercial development, road expansion, and extraterritorial areas. The issues are numerous and complex.

It is suggested that the best time to form a Community Planning Committee is when there is no urgency, so there’s time to identify issues, develop wish lists, identify stakeholders, conduct environmental analyses, and learn the direction of the County.

Mary Helen is interested in being on such a committee if one is formed, and will speak to the membership, if needed, about extraterritorial area issues.

This discussion will be continued at next year’s board meetings.

Santa Fe Basin Water Association (SFBWA) Donation discussion led by Treasurer, Sylvia DuLaney

It is suggested that the TRA donate $ 1000 to the SFBWA as a token of appreciation for the work they’ve done. They are active, broad-based, and have worked cooperatively with the TRA on a number of water issues. The donation will come out of the membership dues.

A MOTION was made, seconded and passed to donate $ 1000 to the SFBWA.

Security Report provided by Vice-President, Frank Pytko

Frank reports there is a Neighborhood Watch Program scheduled for Wednesday, 10 September at 6:00 pm at the Unity Church. Frank arranged this program with the Santa Fe County Sheriff’s Department and encourages all board members to attend.

He also stated the need for more Security Patrol Volunteers.

Other Business

Meeting was adjourned at 6:40 pm

Minutes submitted by Secretary, Doris Longhurst

THE TANO ROAD ASSOCIATION                                                                                                                    
MINUTES PENDING APPROVAL

Board Meeting Minutes
13 November 2008
Santa Fe, New Mexico

Board Members
Present: Sylvia DuLaney, Ellen Collins, Chrys Fisher, Howard Gershon, Katy Glenn, Rich Higgins, Barbara Jeffe, Steve Maras, Frank Pytko
Absent: Doris Longhurst, Melinne Owen
Quorum: yes
Guests attending: Jim DuLaney, TRA communications

Proceedings

-- The meeting was called to order at 4:00 PM by new president, Sylvia DuLaney.
--  Sylvia welcomed new board members Ellen Collins, Rich Higgins, and Steve Maras
-- Approval of minutes from TRA Board meeting of 2 September 2008 was postponed.

Treasury Report by Sylvia DuLaney, former treasurer
-- Change of signatures for TRA bank accounts.  A MOTION was made by Chrys, seconded by Frank and passed unanimously to read:
   Sylvia DuLaney, president, and Doris Longhurst, treasurer, of TRA supercede and are the only authorized signatories for the bank accounts maintained at Century Bank, De Vargas Branch, until such time as otherwise directed by the TRA Board.

-- The current security donation procedure was discussed.  At present, donations to the fund go into a restricted account.  This account is building up, since TRA's security expenditures are relatively low.  A MOTION was made by Chrys, seconded by Sylvia and passed unanimously to revise the security
donation portion of the membership form to the effect: "Donations to the security fund will be used for security purposes, unless otherwise designated by
the TRA Board."

Committees Report by Sylvia DuLaney

-- The committees organized and appointed for the TRA Board, 2009, are:
   Public Safety Committee: Frank Pytko, Chair, Rich Higgins, June Kirkpatrick, Steve Maras
   County Roads Advisory Committee: Barbara Jeffe, Member, Katy Glenn, Alternate Member
   Development and Traffic: Ellen Collins, Chair, Chrys Fisher, Rich Higgins, Doris Longhurst, Steve Maras
   Water: Chrys Fisher, Chair, Ellen Collins, Jim DuLaney, Melinne Owen
   Trash Bash: Howard Gershon, Chair, Alternate Member
   Membership: Frank Pytko, Chair, Howard Gershon, Membership Development
   Communications: Jim DuLaney, Chair, Ellen Collins, Chrys Fisher, Frank Pytko
   Nominating: Barbara Jeffe, Chair, Ellen Collins, Jim DuLaney

   Committee members were encouraged to make use of the volunteer efforts of those who offered their assistance in the TRA Survey 2008.

Water Report by Chrys Fisher

-- Legal Counsel.  Over the years, the need for water counsel to protect our neighborhood's water rights has been essential.  TRA has retained attorneys in the past to represent us in a variety of water issues, including the Buckman 10-13 city wells protest and the County Water Rights Transfer protest.  Now is the time to start ramping up for the Northwest Well negotiations, which will intensify in 2010 and take place in 2011.  

The Santa Fe Basin Water Association (SFBWA), of which TRA is a corporate member, has retained Humphrey & Ode as their water counsel and are
pleased with this firm.  SFBWA suggested that based on their experience, and to further enhance our continuing successful partnership with SFBWA,
TRA consider retaining Humphrey & Ode as independent counsel to represent the issues and interests specific to us.

A MOTION was made by Chrys and seconded by Ellen, to retain Humphrey & Ode as independent water counsel for TRA.  The retainer contract was
sent to Board members in advance of this meeting for their review.

Discussion confirmed that Humphrey & Ode see no conflict of interest in serving both TRA and SFBWA, and they are willing to handle any specific or
separate water issues that may confront the TRA.  The law firm's rates are relatively reasonable at $150 per hour, and they are accommodating TRA's
legal budget by asking for one-half of their usual retainer fee: $2,500 in lieu of $5,000.  The TRA restricted water fund currently totals $7,700, with $4,000 having been budgeted for 2009 expenses.  Ms. Humphrey and Ms. Ode suggest an initial meeting with the TRA Board and membership to discuss our water concerns and visit the site of the Northwest Well, and tour the TRA membership neighborhood.

During the Northwest Well protest of 2000 and 2001, TRA collected $17,000 in voluntary donations to pay for the services of an expert hydrologist.
SFBWA paid for the legal costs in this effort while the TRA paid for the expert testimony of the litigation, namely the hydrologists testimony.  These costs will have increased over the years.  To have a specific Water Fund, restricted for purpose of water issues help to provide for the forthcoming costs related to the renewal of the Northwest Well permit by the City.  Otherwise, diverting general operating funds from the TRA treasury for a specific purpose must be voted on by membership each time such an expenditure is contemplated. In the past.  The TRA Board has solicited voluntary donations from the membership for specific purposes in the past and this may also be necessary again, but the Water Fund will help to offset the amount of additional donations necessary.

Water issues and local government's responsibility to adhere to water-related contracts and agreements is important to all TRA residents, both city and
county.

The MOTION was passed unanimously.

-- County Well Protest.  There have been over 140 separate petitions protesting the County Water Rights Transfer applications.  The OSE is encouraging
consolidation of the petitions under the auspices of the SFBWA.  This will save time and money for everyone involved.  The OSE will consolidate the separate protests eventually, so it would be propitious for TRA to act in a timely way of its own volition.

Howard Gershon brought up the subject of the Sundance subdivision's water interests.  Sundance is already included in TRA's water issue efforts, so
there is no need for the Sundance HOA to duplicate these efforts and costs.  Perhaps more Sundance residents may want to join the TRA and donate
individually to the water fund.

A MOTION was made by Chrys, seconded by Ellen and passed unanimously for TRA to consolidate its separate County Water Rights Transfer protest
into the SFBWA consolidation.

New Business by Ellen Collins

-- TRA will expand its influence and effectiveness in the greater community by connecting with other common interest groups, as we are doing with
SFBWA.  Another group worth aligning with is the Santa Fe Neighborhood Network (SFNN), a non-profit neighborhood advocate organization, whose  
mission is to work for political, social and economic empowerment for city and county neighborhoods.  The web site for this group is ww.santafenn.com, and the current home page features a recent court victory for neighborhood protection.  The SFNN vice president, Rick Martinez, has offered to put SFNN's resources and connections to work for TRA, to support us as we confront the various issues that affect our neighborhood.

It was recommended that TRA join SFNN.  TRA would first need to be registered as a neighborhood association (NA) with the city and county. 
TRA is already listed with the county, and easily meets the requirements to be registered with the city.  NA standing with the city requires the city's neighborhood planning department to inform TRA of all city development actions that could affect our neighborhood.

A MOTION was made by Ellen, seconded by Chrys and passed unanimously to register the TRA with the city as a neighborhood association.

A MOTION was made by Ellen, seconded by Chrys and passed unanimously for TRA to join the SFNN and, when appropriate and advantageous to
common interests, partake of SFNN's advocacy and resources.  Membership to be submitted with a one-time donation of $100.

Membership and Security Report by Frank Pytko

-- These committees are working on a number of publications and procedural matters.
   ** a membership procedural booklet based on 2009 membership database
   ** a security booklet, along the lines of the fire prevention and safety booklet
   ** an online TRA application form
   ** a mailing to non-members

The results of the annual meeting's membership discussion have been summarized and will be incorporated into the 2009 membership committee activities.

Frank attended a meeting of Monte Sereno neighbors, along with two representatives from the sheriff's department.  The sheriff recommended that the
Monte Sereno area organize their own neighborhood watch and security patrol, based on TRA's very successful model.

Frank is now certified as an Emergency Responder after taking a two-day course from an authorized instructor.  He will look into the possibility of offering this course and certification for any TRA members who are interested.

A camera/phone is being considered as an addition to the road patrol equipment.  This would be well within the security fund budget.

Traffic and Development report by Ellen Collins

-- The County Open Land and Trails Plan (COLTPAC) is now entering the acquisition, management and implementation stages.  The county committee is
seeking applications from area residents who would like to be involved in this process.  Mary Helen Follingstad has expressed an interest, and the TRA
would endorse her application and support her in this endeavor.

-- The Northwest Quadrant (NWQ) master plan was discussed, particularly this plan's projected effects on road and traffic safety for the Tano Road area. The NWQ plan is still in the city's administrative process, and Ridgetop Road as well as Camino de los Montoyas figure largely in the planned road and traffic patterns for the proposed development.

The Casa Solana neighborhood, located south of the proposed NWQ plan, wants all traffic to be diverted from their neighborhood, which would put most
of the traffic burden on Ridgetop Road.  The TRA Board is monitoring the situation, gathering information and making contacts, considering options and
generally gearing up to represent TRA's road and traffic concerns in this situation.  The NWQ's road and traffic plan is scheduled to be presented to a city planning commission study session on 4 December, with a formal presentation to the city council sometime in January.

A MOTION was made by Chrys, seconded by Howard and passed unanimously to read: "Pending further information, TRA opposes any restriction to
existing road infrastructure surrounding the proposed master plan for NWQ land south of 599."

County Roads Advisory report by Barbara Jeffe

-- There is a continuing cordial and successful relationship with both city and county public works officials and workers, thanks to Barb and Katy.  The
   pothole at the Tano Road/North Ridgetop Road intersection that was mentioned at the annual meeting on Tuesday night has been repaired!  Various
   signage and road conditions known to Board members were duly noted by Barb, and will be attended to by Robert Martinez and the county public works
   department.

Jim DuLaney commented on the success of the 11 November annual meeting, and commended the new Board for its focused and efficient meeting.

Sylvia DuLaney thanked the new Board and announced that the next TRA Board meeting will be in February.   TRA Vice President, Chrys Fisher will act as President when Sylvia is absent.

The meeting was adjourned at 5:40 PM

Minutes respectfully submitted by Ellen Collins, recording secretary

Subject: Draft -- 25 Feb Board Minutes

THE TANO ROAD ASSOCIATION

Board Meeting Minutes (Pending Board Approval), 25 February 2009, Santa Fe, New Mexico

BOARD MEMBERS

Present: Sylvia DuLaney, Ellen Collins, Chrys Fisher, Howard Gershon, Barbara Jeffe, Doris Longhurst,

Steve Maras, Frank Pytko

Absent: Katy Glenn, Rich Higgins, Melinne Owen

Quorum: Yes

Guests Attending: Jim DuLaney, TRA Communications

PROCEEDINGS

--- The meeting was called to order at 3:35 PM by President Sylvia DuLaney.

--- Sylvia thanked Board members for a number of accomplishments since the meeting in November.

Jim published another great issue of the Roadrunner; Frank organized a well-attended CPR class;

Howard conducted a successful membership drive; Barb brought out the "GREEN" in Waste

Management Inc. and a recycling pick up will be available to the Tano Road area starting in April; Ellen

and Chrys prepared and submitted a TRA Position Statement for the proposed NWQ Phase I

development.

--- A MOTION was made by Howard, seconded by Frank and passed unanimously to accept the 2

September 2008 TRA Board meeting minutes.

--- A MOTION was made by Frank, seconded by Barb and passed unanimously to accept the 13

November 2008 TRA Board meeting minutes.

TREASURY REPORT by Doris Longhurst

--- A MOTION was made by Chrys, seconded by Ellen to make a $1,000 donation to the Santa Fe Basin

Water Association (SFBWA). Jim will confirm TRA representation on the SFBWA board and then the

donation will be made. The MOTION was passed unanimously.

COMMITTEE REPORTS

Public Safety by Frank Pytko

--- There were nine attendees at the TRA-sponsored CPR class in January. This important instruction

may be offered again this summer to TRA members and friends.

--- The annual Security Patrol party will be held on Saturday, 9 May, at the home of Winkie and Bernie

Van der Hoeven. Everyone is invited and it is hoped that the gathering will generate enthusiasm and

new recruits for the patrol.

Membership by Howard Gershon

--- There are about 175 TRA household memberships out of the estimated 400 homes in our

neighborhood. Of the several methods used in this year's membership drive, the most effective was the

personal appeal letter from Sylvia, which drew a 61% response. A TRA-addressed stamped return

envelope also makes it easy for members to send in their annual dues.

--- An expanded Membership Development Committee has been organized.

Members attending the first committee meeting were Karen Freeman, Rich Higgins, Barbara Klein, Pam

Preston, Frank Pytko and Howard Gershon.

The committee is looking at ways to expand TRA membership and develop a clear "value proposition"

for TRA. The committee is also dedicated to engaging the current membership by offering a variety of

activities that would appeal to various segments of the membership. Suggestions include:

--- Continuation of the Spring and Fall trash bash activities.

--- A guest speaker at the Annual Meeting.

--- A"Water Forum" to provide detailed information about the water issues that face TRA area

residents.

--- A TRA Community Day festival with food and activities for families and all age groups.

--- A series of special interest events such as cooking or gardening classes.

--- TRA dogs and their people attending the Animal Shelter's Barkin' Ball as a neighborhood pack!

--- The Spring Trash Bash will be held on Saturday, 16 May. The potluck dinner will take place at Barbara

Klein's home.

[Copies of the New Membership Booklet were distributed to the Board]

Traffic/Development by Ellen Collins

--- The proposed NWQ Phase I master plan is scheduled for presentation and vote at the Thursday, 2

April, Planning Commission meeting. TRA has arranged with the City's Planning Director to have one

designated representative speak on behalf of TRA residents.

County Commissioner Virginia Vigil will also be speaking for her City and County constituents in District

2. All interested Tano Road residents are welcome to attend.

[Copies of the TRA's NWQ Position Statement were distributed to the Board]

Water by Chrys Fisher

--- There are three on-going water issues for TRA to monitor and act upon:

1. The City monitoring well process.

2. The County Water Rights Transfer Applications protest.

3. The City's re-application for pumping of the Northwest Well located on Camino de los Montoyas.

--- SFBWA and attorney Paul Schmidt, a La Tierra resident, are spearheading the monitoring well

process, with assistance from water lawyers Humphrey & Ode, and input from the TRA water

committee. The City's first required measurement report of the Buckman wells is now posted on the

City's website.

--- SFBWA is the "umbrella" leader for the County-wide coalition of protestants to the County Water

Rights Transfer applications.

--- The TRA water committee met with our water lawyers, Mary Humphrey and Connie Ode, on 24

February. Humphrey and Ode updated us on SFBWA's progress with the City monitoring well and the

County applications.

There was also discussion of the upcoming Northwest Well negotiations with the City which will take

place in 2010 and 2011.

The Northwest Well is 2,000 feet deep and capable of pumping 4,500 acre feet of water per year. The

current pumping permit allows 900 acre feet per year. A New Mexico Tech consultant has identified a

"cone of depression" created in the aquifer when the NWWell is pumping which extends in an elliptical

shape from Tesuque in the north, all the way south to Madrid. This City well significantly impacts the

aquifer and residential wells in a large area of Santa Fe County.

[For more information regarding our water lawyers, SFBWA and TRA water issues, please refer to the 13

November, 2008, TRA Board minutes]

Road Advisory by Barb Jeffe

--- Because of the State's budget shortfall, the usual funds available to improve County roads are not

available this year. However, the County will attempt to address routine maintenance issues as usual,

such as pothole repair, drainage problems, etc.

Communications by Jim DuLaney

--- Jim read a letter from David Miller on behalf of Thornburg Companies stating their strong interest in

traffic safety for our growing area.

--- A "Tanopedia" is being developed for TRA which will serve as a repository for current, continuing and

historic information for the association.

--- The existing blog is now in date sequence and allows threading

Old Business by Ellen Collins

--- The $100 donation from TRA to the SFNN was made in December, 2008.

The SFNN continues to be supportive of TRA's efforts relating to nearby development issues.

New Business by Barb Jeffe

--- A list of 50 names of TRA residents interested in recycling service has been submitted to Waste

Management Inc. The service is expected to begin the first week in April. Monthly fees will be $5 for

roadside pickup, and $9 for driveback pickup. Recycling pick up is scheduled for Thursdays, the same

day as regular garbage pickup, but every OTHER week. WM Inc. will deliver a recycling container on

wheels to those who subscribe to the service. See www.tanoroad.org for details about recyclables.

Sylvia DuLaney thanked the Board for the many contributions over the past several months, and

announced that the next TRA board meeting will be in May. TRA Vice President Chrys Fisher will be in

charge in Sylvia's absence.

The meeting was adjourned at 5:50 PM.

Minutes respectfully submitted by Ellen Collins, Recording Secretary

TANO ROAD ASSOCIATION

Board Meeting Minutes (pending Board approval) 19 August, 2009, Santa Fe, New Mexico

BOARD MEMBERS

Present: Sylvia DuLaney, Ellen Collins, Chrys Fisher, Howard Gershon, Katy Glenn, Rich Higgins, Barbara

Jeffe, Doris Longhurst, Steve Maras, Melinne Owen, Frank Pytko.

Quorum: Yes

Guest attending: Jim DuLaney, TRA Communications

PROCEEDINGS

--- The meeting was called to order at 4:00 PM by President Sylvia DuLaney.

--- A MOTION was made by Chrys, seconded by Frank and passed unanimously to accept the 28 May,

2009, Board Meeting minutes.

TREASURY REPORT by Doris Longhurst

---A MOTION was made by Chrys, seconded by Melinne and passed unanimously to approve the Treasurer's

report as presented.

COMMITTEE REPORTS

Public Safety by Frank Pytko, Rich Higgins

--- A security meeting will be held on 25 August at the Unity Church.

The county sheriff will present neighborhood and home security information. The Monte Sereno

neighborhood has been invited to attend.

--- In answer to the Patrol Committee's recruiting campaign, four new volunteers have signed on. Patrollers

are reminded to note license plate numbers of suspicious vehicles and report these to the county sheriff's

department. It was suggested that county deputies visit construction sites in the Tano Road area, and the

Security Committee will follow up on this possibility.

Membership by Howard Gershon

--- At year end of 2008, there were 182 member households of TRA. We now have 190 members, with

three months to go until the end of the year.

Please encourage your new neighbors to join the association!

--- TRA's Community Day event is coming up on Saturday, 3 October. It will be held at the Unity Church

from 12:00 to 4:00 PM. There will be a number of activities for children, including a magician, a juggler,

and balloon sculpturing, plus representatives from the Wildlife Center with wild birds and small animals.

The photo contest winner will be unveiled (voting will be on-line from 11 September), and books at bargain

prices will be available at the TRA booksale.

--- Our local emergency service representatives will be out in force at the event, with a fire engine,

ambulance, sheriff's vehicle, and possibly, Casey, the police dog. There will also be a food depot drop.

--- The committee reports that it is near budget for the event, and will be sending out mailers after Labor

Day inviting all TRA residents to come share in the neighborhood fun at Community Day.

Traffic/Development by Ellen Collins

--- The proposed NWQ master plan will be presented to the City Council on Wednesday, 30 September.

The NWQ traffic plan was rejected by the Public Works Committee. The NWQ master plan and requested

variances were rejected by the Planning Commission. Time and place for the City Council meeting to be

announced.

--- Consultants for the NM DOT have completed Phase A of the NM 599 Traffic Corridor Study. The

Ridgetop Road Interchange and the Camino de los Montoyas intersection are among 13 access points on

NM 599 being studied. The consultants will present their Phase A findings at a public meeting in mid-

September. Time and place to be announced.

Water by Chrys Fisher

--- The OSE has granted a 180-day "stay" for the county's water rights transfer process. The county will

use this time to study and consolidate their water rights into four proposed major well locations. Their goal

is to disperse the four well locations to minimize concentrated impact on the aquifer.

Road Advisory by Barbara Jeffe

---The county promptly repaired the pothole mentioned at the last Board Meeting, and has also re-striped

Tano West and added a culvert at the intersection of Tano West and Alamo Drive.

Trash Bash by Sylvia DuLaney

--- Since the TRA neighborhood will be celebrating in a big way at Community Day on 3 October, it's been

decided there will be a trash pick-up day on Saturday, 19 September. There is some litter building up in

certain areas along Tano Road, particularly just west of US 84/285 and the frontage road.

Communications by Jim DuLaney

--- Time-sensitive information will continue to be broadcast to membership, including burglary, emergency

and lost pet alerts. More general information will be posted on the TRA blog. Short broadcasts from the

Webmaster will keep membership informed of new blog items.

NEW BUSINESS

Nominating Committee by Barbara Jeffe

--- Leaving the Board: Sylvia DuLaney (president), Chrys Fisher (vice president), Frank Pytko (vice

president), Barbara Jeffe, Howard Gershon, Melinne Owen.

--- Continuing on the Board: Ellen Collins (recording secretary), Doris Longhurst (treasurer), Katy Glenn,

Rich Higgins (president nominee), Steve Maras.

--- Joining the Board: Jim Borrego (vice president nominee), Jim DuLaney (vice president nominee), Bill

Glassley, Mary Helen Follingstad, Glenn Levant.

Sylvia DuLaney thanked the Board for their many contributions and creative efforts, and announced that

the next Board Meeting will be held on Wednesday, 7 October. The meeting was adjourned at 5:45 PM.

Minutes respectfully submitted by Ellen Collins, recording secretary.