– Policies

Tano Road Association Policies


Policy Regarding Conflict of Interest

The Board of Directors of the Tano Road Association engages in issues, events and topics of local interest on behalf of its membership.  The activities of the Board are broad and varied and change according to the needs of the Association.

So that the responsibilities of the Board can be fully met, a Director should be free to discharge the duties as a Director without interference from conflicting interests.

An actual or potential conflict of interest exists when a Director is in a position to influence a decision of the Board which, to the average person, would have an appearance of partiality on the part of the Director, including but not limited to a personal gain to the Director or a relationship of the Director.

A conflict of interest is not created by the mere existence of a relationship with outside businesses, persons or services.  A conflict exists only when that relationship is placed before a decision of the Board and the Director who maintains the relationship would appear to be partial in a decision of the Board.  The Director may enter into any discussion of the business, person or services being contemplated by the Board, even though a conflict, or potential conflict, may exist but must be recused from voting on the matter.

It is the Policy of the Association, that when such a conflict, or potential conflict, exists the Director is obligated to disclose the relationship to the President of the Association at the time a conflict is discovered and to the Board prior to any action of the Board.

Public Comment Policy

Comments and Statements Made on Behalf of the Association

The Board of Directors of the Tano Road Association engages in issues, events and topics of local interest on behalf of its membership.  The activities of the Board are broad and varied and change according to the needs of the Association.

It is the policy of the Association that all statements or comments, written or oral, which are made on behalf of the Association and represent the policy, position or action of the Association, must be approved in advance by a majority of the Board of Directors.  The spokesperson of the Association is, unless otherwise directed, the President of the Association.

The Board may grant the President of the Association unilateral approval in advance to represent the official position of the Association where the position of the Association has already been determined by the prior actions of the Board of the Membership.